Internal H&S Services (ESYPP) [1.1.1]

Internal H&S Services (ESYPP)

 

The responsibility of coordinating the procedures and guidelines described in the H&S System are also specified in the corresponding legal framework and include the assignment and training of specific duties to:

  • A full-time Safety Officer if the Company employs on average more than 200 persons/ year as well as a part-timer Deputy Safety Officer
  • A part-time Safety Responsible if the Company employs on average less 200 persons/ year as well as a part-timer Deputy Safety Responsible
  • A First Aid Marshal
  • A Fire Safety Marshal
  • An Evacuation Marshal

A single person may be assigned multiple Marshal roles.

Safety Representatives (AA) [1.1.2]

Safety Representatives (AA)

H&S has to provide added value not only to management but to employees as well; therefore, the latter must also be represented and actively involved in the H&S System [1.3.2] implementation efforts.

The Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] mandates that all Company employees select or elect Safety Representatives who must be assigned and trained to carry out of specific duties.

External H&S Consultant Services (EKSYPP) [1.1.3]

External H&S Consultant Services (EKSYPP)

Health & Safety is important not only because it is a legal requirement but because it is good business that ensures uninterrupted production through employee well-being. In several cases management commitment is not reflected in the implementation largely due to restrictions that are related to time limitations and management of change.

CRM Cyprus Ltd, with its experienced consultants can provide substantial support in a Company’s efforts to not only effectively implement the H&S requirements but assist in improving the existing systems, manage change and keeping the Company updated on the most recent developments.

CRM Cyprus Ltd and its EXYPP are bound by the confidentiality principles as required by the circumstances since they cooperate closely with the ESYPP [1.1.1], the AA [1.1.1] as well as the Management Team.

CRM Cyprus Ltd has been providing EKSYPP services since its institution in 2002, throughout Cyprus. Emphasis is being given in the right choice and continual-EKSYPP training that guarantees the highest quality services. CRM Cyprus Ltd is committed to providing services in full compliance with the legal requirements and the good practices without violating the confidentiality terms and conditions.

Design-Phase & Execution-Phase Safety Coordinator Services (SCS) [1.1.4]

Design-Phase & Execution-Phase Safety Coordinator Services (SCS) 

Safety Coordination Services is a legal requirement for all technical works.

CRM Cyprus Ltd has extensive experience in the construction projects and therefore provides reliable SCS for all kinds of technical projects.

The Design-Phase Safety Coordinator [1.1.4] is appointed by and reports to the Design Team who is obliged to develop the Design-Phase H&S Plan [1.1.6]. The Design-Phase Safety Coordinator [1.1.4] develops the H&S specifications in coordination with the Design Team.

The Execution-Phase Safety Coordinator [1.1.4] is appointed by and reports to the Contractor who is obliged to keep updated the Execution-Phase H&S Plan [1.1.6]. The Execution-Phase Safety Coordinator [1.1.4] supervises the H&S issues implementation in coordination with the subcontractors Safety Responsible [1.1.1] and the Contractor.

Risk Assessment (RA) [1.1.5]

Risk Assessment (RA)

According to the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] all Companies with more than 4 employees must develop a Risk Assessment (RA) Study. This study must record all workplace hazards, assess risks, analyze the results and recommend measures.

In spite of the fact that legislative requirements do not specify the methodology, the Department of Labour Inspectors recommends a RA form [Τμήμα Επιθεώρησης ΕργασίαςΚυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Γραπτή Εκτίμηση των Κινδύνων (mlsi.gov.cy)] to be used for a qualitative RA which has to be developed per job position; the RA Study results must be communicated to all the employees.

CRM Cyprus Ltd has developed a detailed RA methodology that includes 10 steps:

  1. Listing all areas, operations and job positions
  2. Hazard recognition
  3. Linking to the involved dangers
  4. Assessing possible incident scenarios
  5. Recording of the affected/ exposed personnel or third parties
  6. Recording of possible health consequences
  7. Recording and evaluation of the existing measures
  8. Recording of the recommended (additional) measures
  9. Setting implementation priorities
  10. Assessing the risk probability of the incident scenario

According to the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] the RA Study must be kept current and updated:

  • Every time there takes place a significant change at the business operations or facilities of Company
  • Annually, after any business or H&S System review to decide the need and extent of required change
  • Εvery at least 3 years.

CRM Cyprus Ltd can undertake the task of developing a RA Study or update the existing RA Study if necessary.

Health & Safety Plan (HSP) [1.1.6]

Health & Safety Plan (HSP) 

HSP is a set of documents that have the structure of an H&S System readily applicable to a construction site. HSP must be addressed throughout the site’s hierarchy hence to include management system as well as technical elements for both the site supervisors and the technical staff respectively.

An HSP must be complete as well as practical. A HSP must have the following units:

  • The project identity elements
  • The methodology of implementing the procedures and guidelines by the site managers, supervisors and engineers
  • Simple, practical yet analytical H&S guidelines for the site personnel in conformance with the legislation as well as other requirements
  • A management of change methodology
  • The necessary recordkeeping

Health & Safety File (HSF) [1.1.7]

Health & Safety File (HSF) 

HSF is a set of documents that comprise the Project Closure File emphasizing its safe use of the output throughout its operation by the users. HSF is addressed mainly to:

  • the owner or the manager of the premises
  • the maintenance units (personnel or companies)
  • the users of the premises (owners, tenants, visitors etc.)

HSP comprises seven units containing:

  • The identity and description of the premises
  • User’s Guidelines
  • Premises Risk Assessment [1.1.5] for the everyday users
  • General safety guidelines for the maintenance personnel
  • Specific safety guidelines for the maintenance personnel
  • Full maintenance schedule
  • Recordkeeping

Signage of Workplace Areas, Installations and Pipeline Networks/ Circulation Study [1.1.8]

Signage of Workplace Areas, Installations and Pipeline Networks/ Circulation Study

According to Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] every employer must provide safety signs as an additional preventive measure to the technical and organizational methods.

A reliable Signage Study includes the study of the required distribution and demarcation of the required safety signs on electronic drawings to denote the corresponding risks as per the RA Study [1.1.5] as well as the recording of positions of safety material & equipment (safety mirrors, First Aid material & equipment, fire safety positions, eye/ body wash stations, spill containment material etc.) and is annexed by a list of an analysis of sign dimensions, material and either technical information to facilitate budgeting. Part of the RA Study [1.1.5] is the circulation study that depicts on electronic drawings the pedestrian walkways and vehicle routes in a workplace area facilitating the establishment of traffic rules inside premises like the warehouse buildings or surrounding areas.

CRM Cyprus Ltd develops Signage & Circulation Studies by following an analytical methodology that ensures that all required elements are depicted. The process includes:

  • Acquiring electronic drawings from the Company
  • Area visits
  • Electronic demarcation of the required signs, routes etc.
  • Annex with signage technical information (shape, size, material etc.)
  • Preparation of the Signage and/ or Circulation Study

CRM Cyprus Ltd can undertake the implementation of the Signage and/ or Circulation Study. The Commercial Sector [1.2] can supply the required signs as well as all safety material and special equipment (fire equipment, eye wash and showers, convex mirrors etc.).

Workplace Ergonomics [1.1.9]

Workplace Ergonomics

According to the most recent EU statistics the second most frequent absenteeism cause after stress is musculoskeletal disorders (MSDs); 80% of the employees will suffer from ergonomic-related diseases when retiring, the main reasons being the adoption of wrong posture and the manual weight lifting in combination with malnutrition and sedentary life. The only antidote is the implementation of ergonomic (user-friendly) practices at work as well as in life in general.

Almost all activities include ergonomic hazards that usually underestimated.

According to the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)], since most businesses must conduct a RA Study [1.1.5] to identify the workplace hazards, special risks like the ergonomic ones should be assessed as well. Though not specifically required, an ergonomic risk analysis should be conducted per job function or task.

CRM Cyprus Ltd develops ergonomic risk analyses and assesses whether they present ergonomic risks for the employees. This ergonomic risk assessment includes:

  • Facility Ergonomic Auditing
  • Job task and work methods inventory
  • Malpractice inventory and linking with the corresponding hazards
  • Recommendations for ergonomic improvements
  • Implementation and/ or Supervision of ergonomic measures

Employee Protection from Explosive Atmospheres (ΑΤΕΧ) [1.1.10]

Employee Protection from Explosive Atmospheres (ΑΤΕΧ) 

There are operations that involve explosion risks in spite of the fact that in several cases they are not obvious.

According to the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)], since all businesses must conduct a RA Study [1.1.5] to identify the workplace hazards, special risks like the explosion ones should be assessed as well. In this category fall the businesses that store or handle materials that may create explosive atmospheres, like flammable materials and explosive dusts. The high-risk operations include the production, handling, storage and transportation of:

  • Chemicals and oil products
  • Pharmaceutical products
  • Cosmetics
  • Wood
  • Food & Beverages
  • Aluminum and other combustible dusts etc.

In these cases the Company is obliged by the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] to have conducted a risk assessment focusing on protection of the employees from the explosion risks that will result in the compilation of an Explosion Protection Document comprising:

  • A theoretical part on the mechanism of explosion
  • Description of facilities and operations
  • An explosion risk assessment depending on the materials and methods handled
  • Recommendations to mitigate the explosion risks
  • Area Classification
  • Development of a Management Action Plan

CRM Cyprus Ltd conducts studies for such operations so as to ensure that the operations meet the legal requirements.

The procedure includes:

  • Explosive Atmosphere Audit to a assess whether an Explosion Protection Document is required
  • If required, a new focused audits that recommends flammable and explosive atmosphere measurements [1.5.1]
  • Development of an Explosion Protection Document including improvement recommendations

Health & Safety Procedures & Guidelines [1.1.11]

Health & Safety Procedures & Guidelines 

Every company must conform to the minimum H&S requirements according to the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] which specifically states that a H&S System must be employed. This System will comprise the written requirements to facilitate communication with the interested parties, adaptation to the specific workplace environment and continual improvement. The target is to inform the employees on the optimum implementation methodology in practice.

The documentation is achieved in the form of procedures and guidelines that include who does what and how in order to fully record the Safe Methods of Work at all Workstations.

CRM Cyprus Ltd develops H&S procedures and guidelines that are listed thematically in units for easier management. In case of certification these units are adapted to the specific system needs and structure.

Workplace Accidents Expert Opinion, Consultation and Defence [1.1.12]

Workplace Accidents Expert Opinion, Consultation and Defence

Despite the measures that are taken there is always a residual risk that may lead to an accident. The causes may be known or obscure and are often realized after an event with serious consequences.

CRM Cyprus Ltd undertakes incident investigations and the compilation of Expert Opinion Reports. In case specific criteria are met CRM Cyprus Ltd can provide consultation and defense services in a court of law.

Internal H&S Services (ESYPP) [1.1.1]

Internal H&S Services (ESYPP)

 

The responsibility of coordinating the procedures and guidelines described in the H&S System are also specified in the corresponding legal framework and include the assignment and training of specific duties to:

  • A full-time Safety Officer if the Company employs on average more than 200 persons/ year as well as a part-timer Deputy Safety Officer
  • A part-time Safety Responsible if the Company employs on average less 200 persons/ year as well as a part-timer Deputy Safety Responsible
  • A First Aid Marshal
  • A Fire Safety Marshal
  • An Evacuation Marshal

A single person may be assigned multiple Marshal roles.

Safety Representatives (AA) [1.1.2]

Safety Representatives (AA)

H&S has to provide added value not only to management but to employees as well; therefore, the latter must also be represented and actively involved in the H&S System [1.3.2] implementation efforts.

The Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] mandates that all Company employees select or elect Safety Representatives who must be assigned and trained to carry out of specific duties.

External H&S Consultant Services (EKSYPP) [1.1.3]

External H&S Consultant Services (EKSYPP)

Health & Safety is important not only because it is a legal requirement but because it is good business that ensures uninterrupted production through employee well-being. In several cases management commitment is not reflected in the implementation largely due to restrictions that are related to time limitations and management of change.

CRM Cyprus Ltd, with its experienced consultants can provide substantial support in a Company’s efforts to not only effectively implement the H&S requirements but assist in improving the existing systems, manage change and keeping the Company updated on the most recent developments.

CRM Cyprus Ltd and its EXYPP are bound by the confidentiality principles as required by the circumstances since they cooperate closely with the ESYPP [1.1.1], the AA [1.1.1] as well as the Management Team.

CRM Cyprus Ltd has been providing EKSYPP services since its institution in 2002, throughout Cyprus. Emphasis is being given in the right choice and continual-EKSYPP training that guarantees the highest quality services. CRM Cyprus Ltd is committed to providing services in full compliance with the legal requirements and the good practices without violating the confidentiality terms and conditions.

Design-Phase & Execution-Phase Safety Coordinator Services (SCS) [1.1.4]

Design-Phase & Execution-Phase Safety Coordinator Services (SCS) 

Safety Coordination Services is a legal requirement for all technical works.

CRM Cyprus Ltd has extensive experience in the construction projects and therefore provides reliable SCS for all kinds of technical projects.

The Design-Phase Safety Coordinator [1.1.4] is appointed by and reports to the Design Team who is obliged to develop the Design-Phase H&S Plan [1.1.6]. The Design-Phase Safety Coordinator [1.1.4] develops the H&S specifications in coordination with the Design Team.

The Execution-Phase Safety Coordinator [1.1.4] is appointed by and reports to the Contractor who is obliged to keep updated the Execution-Phase H&S Plan [1.1.6]. The Execution-Phase Safety Coordinator [1.1.4] supervises the H&S issues implementation in coordination with the subcontractors Safety Responsible [1.1.1] and the Contractor.

Risk Assessment (RA) [1.1.5]

Risk Assessment (RA)

According to the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] all Companies with more than 4 employees must develop a Risk Assessment (RA) Study. This study must record all workplace hazards, assess risks, analyze the results and recommend measures.

In spite of the fact that legislative requirements do not specify the methodology, the Department of Labour Inspectors recommends a RA form [Τμήμα Επιθεώρησης ΕργασίαςΚυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Γραπτή Εκτίμηση των Κινδύνων (mlsi.gov.cy)] to be used for a qualitative RA which has to be developed per job position; the RA Study results must be communicated to all the employees.

CRM Cyprus Ltd has developed a detailed RA methodology that includes 10 steps:

  1. Listing all areas, operations and job positions
  2. Hazard recognition
  3. Linking to the involved dangers
  4. Assessing possible incident scenarios
  5. Recording of the affected/ exposed personnel or third parties
  6. Recording of possible health consequences
  7. Recording and evaluation of the existing measures
  8. Recording of the recommended (additional) measures
  9. Setting implementation priorities
  10. Assessing the risk probability of the incident scenario

According to the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] the RA Study must be kept current and updated:

  • Every time there takes place a significant change at the business operations or facilities of Company
  • Annually, after any business or H&S System review to decide the need and extent of required change
  • Εvery at least 3 years.

CRM Cyprus Ltd can undertake the task of developing a RA Study or update the existing RA Study if necessary.

Health & Safety Plan (HSP) [1.1.6]

Health & Safety Plan (HSP) 

HSP is a set of documents that have the structure of an H&S System readily applicable to a construction site. HSP must be addressed throughout the site’s hierarchy hence to include management system as well as technical elements for both the site supervisors and the technical staff respectively.

An HSP must be complete as well as practical. A HSP must have the following units:

  • The project identity elements
  • The methodology of implementing the procedures and guidelines by the site managers, supervisors and engineers
  • Simple, practical yet analytical H&S guidelines for the site personnel in conformance with the legislation as well as other requirements
  • A management of change methodology
  • The necessary recordkeeping

Health & Safety File (HSF) [1.1.7]

Health & Safety File (HSF) 

HSF is a set of documents that comprise the Project Closure File emphasizing its safe use of the output throughout its operation by the users. HSF is addressed mainly to:

  • the owner or the manager of the premises
  • the maintenance units (personnel or companies)
  • the users of the premises (owners, tenants, visitors etc.)

HSP comprises seven units containing:

  • The identity and description of the premises
  • User’s Guidelines
  • Premises Risk Assessment [1.1.5] for the everyday users
  • General safety guidelines for the maintenance personnel
  • Specific safety guidelines for the maintenance personnel
  • Full maintenance schedule
  • Recordkeeping

Signage of Workplace Areas, Installations and Pipeline Networks/ Circulation Study [1.1.8]

Signage of Workplace Areas, Installations and Pipeline Networks/ Circulation Study

According to Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] every employer must provide safety signs as an additional preventive measure to the technical and organizational methods.

A reliable Signage Study includes the study of the required distribution and demarcation of the required safety signs on electronic drawings to denote the corresponding risks as per the RA Study [1.1.5] as well as the recording of positions of safety material & equipment (safety mirrors, First Aid material & equipment, fire safety positions, eye/ body wash stations, spill containment material etc.) and is annexed by a list of an analysis of sign dimensions, material and either technical information to facilitate budgeting. Part of the RA Study [1.1.5] is the circulation study that depicts on electronic drawings the pedestrian walkways and vehicle routes in a workplace area facilitating the establishment of traffic rules inside premises like the warehouse buildings or surrounding areas.

CRM Cyprus Ltd develops Signage & Circulation Studies by following an analytical methodology that ensures that all required elements are depicted. The process includes:

  • Acquiring electronic drawings from the Company
  • Area visits
  • Electronic demarcation of the required signs, routes etc.
  • Annex with signage technical information (shape, size, material etc.)
  • Preparation of the Signage and/ or Circulation Study

CRM Cyprus Ltd can undertake the implementation of the Signage and/ or Circulation Study. The Commercial Sector [1.2] can supply the required signs as well as all safety material and special equipment (fire equipment, eye wash and showers, convex mirrors etc.).

Workplace Ergonomics [1.1.9]

Workplace Ergonomics

According to the most recent EU statistics the second most frequent absenteeism cause after stress is musculoskeletal disorders (MSDs); 80% of the employees will suffer from ergonomic-related diseases when retiring, the main reasons being the adoption of wrong posture and the manual weight lifting in combination with malnutrition and sedentary life. The only antidote is the implementation of ergonomic (user-friendly) practices at work as well as in life in general.

Almost all activities include ergonomic hazards that usually underestimated.

According to the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)], since most businesses must conduct a RA Study [1.1.5] to identify the workplace hazards, special risks like the ergonomic ones should be assessed as well. Though not specifically required, an ergonomic risk analysis should be conducted per job function or task.

CRM Cyprus Ltd develops ergonomic risk analyses and assesses whether they present ergonomic risks for the employees. This ergonomic risk assessment includes:

  • Facility Ergonomic Auditing
  • Job task and work methods inventory
  • Malpractice inventory and linking with the corresponding hazards
  • Recommendations for ergonomic improvements
  • Implementation and/ or Supervision of ergonomic measures

Employee Protection from Explosive Atmospheres (ΑΤΕΧ) [1.1.10]

Employee Protection from Explosive Atmospheres (ΑΤΕΧ) 

There are operations that involve explosion risks in spite of the fact that in several cases they are not obvious.

According to the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)], since all businesses must conduct a RA Study [1.1.5] to identify the workplace hazards, special risks like the explosion ones should be assessed as well. In this category fall the businesses that store or handle materials that may create explosive atmospheres, like flammable materials and explosive dusts. The high-risk operations include the production, handling, storage and transportation of:

  • Chemicals and oil products
  • Pharmaceutical products
  • Cosmetics
  • Wood
  • Food & Beverages
  • Aluminum and other combustible dusts etc.

In these cases the Company is obliged by the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] to have conducted a risk assessment focusing on protection of the employees from the explosion risks that will result in the compilation of an Explosion Protection Document comprising:

  • A theoretical part on the mechanism of explosion
  • Description of facilities and operations
  • An explosion risk assessment depending on the materials and methods handled
  • Recommendations to mitigate the explosion risks
  • Area Classification
  • Development of a Management Action Plan

CRM Cyprus Ltd conducts studies for such operations so as to ensure that the operations meet the legal requirements.

The procedure includes:

  • Explosive Atmosphere Audit to a assess whether an Explosion Protection Document is required
  • If required, a new focused audits that recommends flammable and explosive atmosphere measurements [1.5.1]
  • Development of an Explosion Protection Document including improvement recommendations

Health & Safety Procedures & Guidelines [1.1.11]

Health & Safety Procedures & Guidelines 

Every company must conform to the minimum H&S requirements according to the Cyprus Legislation [Τμήμα Επιθεώρησης Εργασίας Κυπριακή Δημοκρατία - Τμήμα Επιθεώρησης Εργασίας - Νομοθεσία (mlsi.gov.cy)] which specifically states that a H&S System must be employed. This System will comprise the written requirements to facilitate communication with the interested parties, adaptation to the specific workplace environment and continual improvement. The target is to inform the employees on the optimum implementation methodology in practice.

The documentation is achieved in the form of procedures and guidelines that include who does what and how in order to fully record the Safe Methods of Work at all Workstations.

CRM Cyprus Ltd develops H&S procedures and guidelines that are listed thematically in units for easier management. In case of certification these units are adapted to the specific system needs and structure.

Workplace Accidents Expert Opinion, Consultation and Defence [1.1.12]

Workplace Accidents Expert Opinion, Consultation and Defence

Despite the measures that are taken there is always a residual risk that may lead to an accident. The causes may be known or obscure and are often realized after an event with serious consequences.

CRM Cyprus Ltd undertakes incident investigations and the compilation of Expert Opinion Reports. In case specific criteria are met CRM Cyprus Ltd can provide consultation and defense services in a court of law.